What are the benefits of hybrid mail?

Hybrid mail is a simple and smart productive tool that reduces document distribution tasks. Discover the benefits of hybrid mail and how it can deliver for your company.

Businesses are turning to hybrid mail for more efficient document distribution processes.

A solution that has been around for many years, hybrid mail is evolving and adapting to meet the needs of businesses and customers alike. Bringing benefits to both parties along the way.

Read on and discover what a hybrid mail solution means for businesses and the benefits it creates.

What is hybrid mail?

Let’s recap and look at what hybrid mail is. Hybrid mail is a document distribution solution, using a combination of electronic and physical delivery.

Using hybrid mail reduces business tasks around creating, distributing and mailing physical documents. A hybrid mail service simplifies the process and does the hard work for you. Hybrid mail means you no longer have to source print materials, print documents or arrange postal delivery. Using hybrid mail, you click print and your mail is distributed for you, by either physical or electronic means.

Learn even more about hybrid mail’s definition via our What is Hybrid Mail blog.

Who uses hybrid mail?

Any employee, from any team, from any business can use hybrid mail. If your business currently distributes your own documents, then hybrid mail is a solution for you.

All your business needs is a device and an internet connection, and hybrid mail is good to go.

From your HR department printing internal employee updates, to your Customer Services team onboarding a new customer, to your finance department distributing late payment notices. Distribute these documents using hybrid mail’s quick and reliable solution. Know that your documents get to your users quicker, without any extra work from your team.

How does hybrid mail work?

Hybrid mail is simple and smart to use. Set-up in a manner of minutes and straightforward to use.

All you need is a device and internet connection to follow the next steps:

Create your document
Click print, just as you would do if you were printing the document yourself
Choose your configuration options e.g. add a letterhead, an attachment
Choose your distribution method e.g. email or print and post
Click DONE, and your communication is sent securely to your provider to distribute for you

Learn even more about the simple running of hybrid mail via our How Does Hybrid Mail work blog and step by step video.

What are the business benefits?

Hybrid mail delivers a lot of value and benefits for many businesses. Coming into its own during the COVID-19 pandemic, many businesses adopted a hybrid mail solution to improve document distribution processes, no matter where their employees were based.

After adopting the simple solution, businesses can see the other benefits that hybrid mail delivers.

Cost savings

Visibility of document opens, views and payments

Consolidated branding

Supports hybrid working

Improve business efficiencies with hybrid mail and multichannel solutions

Save time and space

Improve environmental impact with digital document solutions

Environmentally friendly

Improved accuracy

Cost savings

Benefits from between 20-60% cost savings can be achieved when using hybrid mail compared to traditional in-house print and post. A reduced cost on print materials, maintaining print equipment and postal services. Instead of paying for all the material and equipment internally, benefit from your provider’s economies of scale and advanced print technology.

Plus, when using hybrid mail’s electronic distribution, you are cutting out the need for print and post costs and utilising a much more cost-effective distribution method.

Consolidated branding

Upload one letterhead to your hybrid mail solution and have the confidence that every employee will be using the one template.

Plus, add a fixed bank of attachments and inserts and know that the same ones are being used every time.

Supports hybrid working

Hybrid mail can be set-up remotely in minutes. Your employees are then able to use it from anywhere, at any time. All they need is a device and an internet connection.

Save time and space

No more sourcing envelopes, no more maintaining print equipment, no more checking postage services. Plus with a reduced amount of machines and material, you save space as well.

Environmentally friendly

Compared to the average office, your hybrid mail provider will typically use more environmentally friendly print and distribution equipment. Also, by utilising your provider’s postal services, you are reducing the need for separate postal services to many businesses.

Or reduce the need for print and postal altogether, when opting for hybrid mail’s electronic distribution.

Improved accuracy

Hybrid mail applies a template to your document. Addresses are always in the right place, letterheads are the same and even the bank of attachments.

Your hybrid mail solution can also include a validation check. So that your business has the ability to check every document before distribution.

Reap hybrid mail’s benefits with Unifiedpost Group

At Unifiedpost Group, we create simple and smart communication processes. We equip businesses with the tools they need to communicate efficiently. This is why we will work with you to understand what you need from hybrid mail and how our solution can benefit your business. We will then tailor your hybrid mail set-up using our range of features to suit what you need.

Explore our hybrid mail solution, take a look at our hybrid mail case studies and discover the business benefits that we can deliver for you.

Our hybrid mail solution