As businesses start to head back into the office, it’s important to assess if everything is in place for a productive working environment. 49%¹ of UK workers expect to return to the office full time, and 45% expect to regularly work from home, compared to only 18% pre COVID-19. With a shift from a full at home set-up to a mixture of home and office, it’s important to ensure businesses have the tools in place for a hybrid working environment.
At Unifiedpost Group, we have put together a list of solutions to help hybrid working be simpler and smarter for your business. Read on to discover which tools can create efficient and effective processes.
What is a hybrid workplace model?
A hybrid workplace is a split between working in the office (or on-site) mixed with remote working. Remote working has typically meant working from home. However, the rise of the third office is becoming more and more popular.
A third office is a working space that isn’t the company office or an employee’s home. Areas such as coffee shops, bookable desk spaces and leisure centres can all be seen as third offices.
Creating a productive workspace in the office and at home is no longer enough. Businesses need to have the tools and solutions in place, so that employees can work anywhere at any time. All employees should need is a device and an internet connection.
What hybrid working tools should businesses consider?
There are a range of tools and applications that can make hybrid working successful. The adoption of these tools have already taken place during the COVID-19 pandemic. Tools such as team collaboration applications and video conferencing programmes. Video conferencing programmes have increased by over 300%² during the pandemic. Collaboration tools such as Microsoft teams have risen from 32 million daily active users to 145 million³.
Such statistics reveal how the adoption of technology has increased during the pandemic. But are these technologies enough now that workers are starting to go back into the office?
Take a look at the following solutions and discover what other simple and smart solutions should be in place.
Document management means managing internal and external documents from anywhere, anytime.
The adoption of internal document management has increased over the past few years. Businesses have replaced file accessibility via VPN connections, to cloud based storage solutions. But these solutions don’t always take external document access into account. Businesses need to address how customers and clients can access their documents as well.
Transitioning from physical to digital documents is the solution. A solution that businesses can achieve via a multichannel communication portal.
A multichannel portal exists to make document management that much easier. A business simply uploads their data and document template to the portal. The portal audits and validates the data. Then distributes the document to the customer’s channel of choice – SMS, email, portal or post.
Customers and clients receive their documents in seconds and have one central document storage facility. Businesses benefit from a full document audit trail and know that their documents can be accessed from anywhere, anytime.
Take a look at Unifiedpost Group’s multichannel communication portal.