Hybrid mail is becoming more popular, especially with more working from home practices. Businesses are seeing hybrid mail as a simple and smart solution for their business. Not only does it reduce document distribution admin tasks, but it is more cost-effective as well.
You may have heard about hybrid mail and the benefits it can bring, but are you aware of how hybrid mail works? From set-up to use, hybrid mail is a simple solution and works in a way that suits your business best. Once up and running your business will reap the benefits. So read on to find out how hybrid mail can work for you and your team.
What is hybrid mail?
Firstly, let’s recap what hybrid mail actually is.
Hybrid mail is a document distribution solution, using a combination of electronic and physical delivery. Hybrid mail involves digitally sending a document to a hybrid mail provider. Your provider then distributes your document by email or via their print and post set-up.
Tailor your hybrid mail solution to suit your business. Include company letterheads, distribution options and a bank of attachments. Learn even more about hybrid mail’s definition here.
How does hybrid mail work?
Once your provider has set up hybrid mail for your business, the process is very simple.
If you’re after a bit more detail, read on for the step by step process.
Preparing to send
- Create your document as normal. This could be customer comms, a payment notification document or a customer welcome letter.
- Click to print, as you would do if you were printing your document via your usual printer. Then select your provider’s printer option.
- Choose your document configuration options. For example, you may have a company letterhead that you would like all employees to use. Save the letterhead within your hybrid mail system so that all users are selecting the same one.
Document distribution channel
Next, choose whether how you would like your document to be distributed: