Rentokil Initial Logo

Payroll Document Management
Case Study

Introduction

Rentokil initial is the world’s leading commercial pest control and hygiene services provider.

As a business services provider, Rentokil Initial manage an extensive framework of subsidiary organisations, employing over 60,000 people in the UK at any given time.

Executive Summary

Business: Rentokil Initial

Location: UK

Size: 60,000+ staff

Activity: Commercial pest control service provider

Challenge

Delivery payroll communication in an accurate and cost-effective manner

Solution

An online managed payroll distribution channel

Benefits

Consolidated and optimised payroll process

Solution

The Initial Challenge

At Rentokil Initial, employment types range greatly from part-time and temporary workers to executive and management personnel. Ensuring that all payroll communications are produced and delivered accurately and in a cost-efficient manner is therefore of significant importance to their operational success.

So when Rentokil’s management team started to explore options for payroll production and delivery service, Unifiedpost Group’s professional quality, service structure and cost-efficient programs caught their eye, fitting perfectly with their wish list.

Our Solution

Impressed with our wealth of experience and knowledge, Rentokil took the decision to appoint Unifiedpost Group in 1999 and the account has continued to exceed all expectations and run smoothly ever since.

When receiving monthly payroll data from Rentokil’s administration departments, we are able to disseminate critical payroll communications in a broad range of formats. Sensitive pay information is printed and enveloped in secure pressure seal stationary, whilst other employment communications are merged into the same delivery for maximum postal eﬃciency.

In addition, by providing an on-line alternative for employees, we are are able to further decrease print and mail costs through electronic delivery. A simple and smart finance solution.

What it’s like working with Unifiedpost Group

“We saved money instantly, just on our basic unit cost. Their guidance on merging multiple documents and postal discounts has saved us vast sums over 14 years.”

Rentokil Initial

Benefits

Consolidated and optimised print production runs
Multiple documents merged to provide cost eﬃcient single deliveries
Signiﬁcant reduction in admin and postal costs
Instant reporting interface guarantees successful delivery
60,000 payslips, pension statements, time sheets and employee communications printed and mailed each month

At Unifiedpost Group, we provide Rentokil with instant access to critical payroll data, thus signiﬁcantly reducing administration time. Our real-time access tracking also means that Rentokil are able to immediately conﬁrm successful receipt of payroll communications.

As a safe guard, individuals who are not recorded as collecting their payslips on-line are automatically sent a copy in the post. All of this process is completely automated providing a slick and eﬃcient document management system for surely one of the most busy Payroll Bureaus in the UK.