No matter the size of a business, there will still be space taken up by printers. Printers for internal use, customer documents and business communications. Printers will never cease to exist. But the fewer outgoing printed communications, the less printers you need and the more space you have.
And it’s not just your printers that take up a lot of space. Think about the storage for paper, envelopes and the likes of franking machines.
With digital mail distribution all you need is a computer and an internet connection! You simply securely transfer your communications to your digital mail distributor and they will do the distributing for you. Whether this is by digital or physical distribution methods.
Sending your communications to a digital mail distributor means you can benefit from the economies of scale offered by your supplier, reducing the cost of distribution for each individual business.
Your digital mail distributor will have advanced printing technology, mail consolidators and a skilled distribution workforce. Plus, with a reported 12-14% increase in paper prices, it is more cost-effective for businesses to outsource and take advantage of the distributor’s bulk discounts.
All creating more cost-effective business distribution processes.
Plus, think about if your whole distribution was digital, and you weren’t distributing by print and post at all. Your communications will not only get to your customers quicker, via their digital channel of choice, but you are reducing the need for any print and post costs.
More positive impact for the environment
It is clear that the transition from paper mail to digital has a more positive impact on the environment. This is why for many years businesses have been finding ways to transition from paper based processes to digital ones. From creating online customer application forms, to online banking to internal employee payroll portals.
The role of paper ceases to exist in all of these scenarios.
Digital mail distribution means your customers, employees, suppliers get access to their mail, communications and documents in a few clicks. No more sorting through paper files. No more getting in touch with your company to redistribute documents. Communications are provided in a much more efficient way.
Digital distribution also increases business efficiency too.
Think back to reducing the need for your internal mailroom. Reduced paper sourcing, reduced printing tasks and reduced equipment maintenance. Thus creating less manual tasks, meaning your business can redistribute internal resources to more useful tasks.
Improved customer experience
Digitising mail distribution plays a key part in meeting your customer demands.
Digital distribution provides your business with the tools to distribute comms to your customers’ channel of choice. Email, app, SMS and portal. Customers therefore receive their communications faster, as they no longer have to wait for their post. Plus, they have the functionality to access their communications and documents at any time. Reducing the need for customer calls and redistributing documents.
Digital mail distribution puts your customers’ choices first and provides an improved, customer-centric experience.
Improve traceability and accuracy
How many of your employees are currently involved in the creation and distribution of physical documents? The more hands documents and communications touch, the more chance of human error.
Using digital mail distribution reduces this human error. Your documents and data are securely uploaded to your digital mail distributor. Your distributor will audit and validate your data for accuracy and flag any discrepancies with you. This reduces the number of discrepancies, therefore improving the accuracy of your communications.
Plus, with digital mail distribution, you will have an improved audit trail. Via automated reports see when a communication has been sent, opened and viewed. Such tools allow your business to improve your communication traceability. Especially when compared to in-house print distribution.
Choosing a digital mail distributor
Choosing the right digital mail distributor means partnering with a company who has the skills, knowledge and experience of all distribution channels.
At Unifiedpost Group, we started off in the world of print and post. Creating secure postal processes and using our economies of scale and advanced technology to distribute our customers’ communications. We are still experts within this field but have evolved to deliver digital mail distribution processes.
We partner with businesses to show the benefits, cost-savings and improved efficiencies that digital mail distribution can bring. We work with your team to understand your business and customers’ needs and will create a digital mail distribution that transforms your distribution processes and enhances your customer experience.
Explore our digital solutions and discover what we can do for your business.