Electronic distribution methods
Hybrid mail is a cost effective and time saving solution. Your business spends less time distributing documents in a more cost efficient way. However, your business could go a step further and switch from physical to electronic distribution. Your document arrives with your recipient faster and your business opts for the greener option.
Email – Emailing your document from your hybrid mail system is simple and smart. Enter your recipient’s email address and choose the sender email address too. This means that anyone in your business can distribute a document without needing to have access to a specific inbox. Send emails from email@example.com, firstname.lastname@example.org straight to your customers. Allow your employees to enter their own sender email address or lock down the options.
Email and print & post – Some communications may need to be sent by email and also print and post. For example, a patient may wish to receive a letter from their doctor’s surgery by post, but the doctor may wish to receive a copy too. Distribute the patient’s letter via print and post, whilst the doctor receives an electronic copy.
Multichannel communication portal – Choose to distribute your ad-hoc communications via your multichannel communication portal. Your end user will receive their document via their chosen channel of choice – portal, app, SMS or email.
Find out more about our multichannel communication portal and it’s business benefits here.
A hybrid mail solution is perfect for sending ad-hoc communications. Creating a document, selecting Unifiedpost Group’s printers and then not having to worry about distribution. An easy and cost efficient process for your business.
But did you know you can also use hybrid mail for more than a few documents as well? Within your hybrid mail solution you can choose a mail merge option too.
This is where you have a word document or PDF with multiple letters within one document. Once you have mail merged your documents, our hybrid mail system will automatically detect the start and end of each document. The system then presents all the addresses found.
You then continue your hybrid mail process as usual. Configure all your documents in one go rather than having to configure each one. Each pack is submitted as a separate document into the system and distributed via your channel of choice, delivering savings in the cost of post.
Even though you can choose a range of hybrid mail features, you may want certain areas of your business to choose from just a few options. Create different user levels each with a variety of features and options. For example, you may wish for any internal communications to be black and white or second class postage. You can then lock down the options for the employees distributing these documents.
If you would like certain attachments to only be available for certain employees then you can do this too.
Create as few or as many user levels as your business needs, so that your hybrid mail solution is tailored for you and your business stays in control.
You may have your user levels locked down, but you would still like to check if your documents are being distributed as you had envisioned.
With Unifiedpost Group’s hybrid mail solution you can include an approval process. This means that certain documents can be sent for approval before we distribute them for you. Your business then has the confidence that your chosen outgoing letters, communications or correspondences have been approved before they go out the door.
How to make the most of your hybrid mail solution
To benefit from all the hybrid mail features get in touch with our team to discuss how else your business can benefit. Whether you already have a hybrid mail solution in place or are deciding all the benefits for your business, we can help answer any queries you may have.
Get in touch to discuss the hybrid mail benefits, how your business can have it up and running in just a few days and how you can enjoy hybrid mail’s features.